Accounts Payable Manager
Job Description
Key Responsibilities
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• Manage and mentor a team of 3 Accounts Payable staff, including workload distribution, training, performance management, and professional development
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• Oversee the full-cycle accounts payable process across multiple entities, including invoice intake, coding, matching, approval routing, and payment processing
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• Ensure vendor invoices are coded accurately to the correct job, cost code, and GL account, partnering with Project Accountants and Project Managers as needed
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• Review and approve weekly payment runs (checks, ACH, wire) and ensure adherence to payment terms and cash flow priorities
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• Help oversee employee credit card transactions, expense reimbursements, and per diem processing through SAP Concur, ensuring submissions comply with company policy and are reviewed and reimbursed in a timely manner
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• Maintain strong vendor relationships, resolving escalated invoice discrepancies, payment inquiries, and disputes in a timely and professional manner
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• Oversee subcontractor compliance documentation (lien waivers, W-9s, COIs) in coordination with Project Management
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• Manage the 1099 process, ensuring accurate vendor classification and timely year-end filing
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• Reconcile AP subledger to the general ledger monthly and research/resolve any discrepancies
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• Develop, document, and enforce AP policies, procedures, and internal controls to strengthen accuracy and reduce risk
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• Identify and implement process improvements and automation opportunities within the AP workflow, including AP and expense module usage within Concur and/or the company’s ERP system
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• Partner with the Financial Controller on cash flow forecasting related to upcoming payables
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• Support month-end close by ensuring accruals for unrecorded liabilities are accurate and complete
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• Serve as a key point of contact for AP-related items during audits and provide supporting schedules as needed
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Qualifications
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Required:
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• Bachelor’s degree in Accounting, Finance, or related field ; equivalent experience considered
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• 5+ years of accounts payable experience, including at least 2 years in a supervisory or management role
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• Experience managing full-cycle AP in a multi-entity or multi-project environment
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• Strong understanding of AP controls, vendor management, and month-end close processes
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• Proficiency with AP automation/expense platforms (e.g., SAP Concur) and ERP systems
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• Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP)
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• Strong leadership, organizational, and communication skills
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• Ability to work in-person, full-time, at the Rockville, MD office
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:
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• Experience in construction, AV integration, low-voltage, or data center industries
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• Familiarity with lien waivers, subcontractor compliance, and job-cost-related AP coding
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• Experience with construction/ERP software (e.g., Sage 300 CRE, Procore, Viewpoint, Foundation, or similar)
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• Experience managing or supporting 1099 filing processes