Accounts Payable Specialist

Job DescriptionJob Description

Company Overview

Since 2002, Mason Technologies has been a leader in technology integration, proudly certified as a Woman-owned Business Enterprise (WBE) both in NYC and nationally. With headquarters and a fully equipped warehouse in Deer Park, NY, an additional office in downtown NYC, and resources across the nation, we design, implement, and service innovative solutions in low-voltage structured cabling, audio visual systems, data centers, and unified security.

We serve a variety of industries including healthcare, government, higher education, finance, and business (both big and small). We're always aiming to build lasting relationships based on trust, respect, and a shared vision for a better future. Our founder, Jennifer Mason, has cultivated a family-like environment that emphasizes deep care and commitment to our people and the clients and communities we serve, forming the foundation of everything we do.

At Mason Technologies, and drive our hiring, ensuring we bring together the most talented individuals regardless of , , , identification, or sexual . If you want to have a career of unparalleled growth, a team with a family-strong bond, and an unmatched atmosphere of motivated and caring professionals, apply to Mason today!

Let’s craft a future together that's built upon integrity, equality, professional pride, the authentic spirit of our family, and a commitment to making the world a better place.

Our Comprehensive Employee Benefit and Perk Package:

• Medical, Dental, and Vision Coverage: We provide comprehensive healthcare benefits to keep you and your family healthy and secure.
• 401k with Matching: Plan for your future with our 401k program, featuring competitive company matching.
• Paid Time Off (Holiday/Vacation/Sick/Personal): Generous PTO to ensure a healthy work-life balance and time for relaxation and personal needs.
• Unlimited Growth Opportunities: We believe in fostering talent and providing opportunities for continuous professional growth.
• Family-Friendly Company Events & Outings: We host regular events and outings to foster a family-friendly atmosphere and build team camaraderie, like our Warehouse Jam Sessions and Holiday Parties!
• Bagel Thursdays & Tuesday Lunch Catering: Enjoy weekly treats with Bagel Thursdays and Tuesday Lunch catering at our offices!
• Caring Ownership: We believe in mutual dedication. If you're committed to Mason Technologies, we are equally committed to you. We prioritize the well-being of our employees and their families, ensuring a supportive and caring work environment.

About the position:

We are seeking a reliable and detail-oriented Accounts Payable Specialist to join our team. This role is responsible for processing vendor invoices, ensuring accurate job cost allocation, and supporting timely payments across multiple projects. The ideal candidate will have experience in a construction or skilled trade environment and an understanding of project-based accounting, including job costing, vendor compliance, and union-related requirements. This position plays a key role in maintaining strong vendor relationships and ensuring financial accuracy across active and completed projects.

Responsibilities:

• Process and review vendor invoices for accuracy, proper coding, and approval
• Allocate costs correctly to projects, cost codes, and departments
• Match invoices with purchase orders, contracts, and receiving documentation
• Ensure compliance with contract terms, lien waivers, and vendor documentation
• Coordinate with Project Managers and Operations to resolve invoice discrepancies
• Maintain vendor records and respond to payment inquiries
• Prepare and process weekly or monthly payment runs (checks, ACH, wires)
• Assist with certified payroll documentation and union-related job support as needed
• Support compliance with prevailing wage and union requirements
• Reconcile AP sub-ledgers and assist with month-end close activities
• Generate AP aging and expense reports for management
• Maintain organized records for audits and internal reviews

Qualifications:

• 2+ years of experience in accounts payable
• Construction, low-voltage, electrical, HVAC, or skilled trade experience strongly
• Familiarity with project-based accounting and job cost allocation
• Exposure to certified payroll and union environments is a strong plus
• Proficiency with accounting or ERP systems and Microsoft Excel
• Strong attention to detail and ability to manage multiple priorities
• Excellent organizational and time-management skills
• Strong communication skills and ability to work cross-functionally
• High school diploma or equivalent required; Associate’s degree or higher

Salary: $75,000.00-$85,000.00 per year

Job Type: Full-time, In-Person

We are currently only considering candidates who already live within commuting distance of our office. This role is not open to relocation and relocation assistance is not provided.