Administrative Coordinator & Front Desk Receptionist

Job DescriptionJob DescriptionBenefits:

• 401(k)
• 401(k) matching
• Competitive salary
• Dental insurance
• Employee discounts
• Free uniforms
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance
• Wellness resources

About AMPERA

AMPERA is redefining clean, sovereign energy with compact, ultra-safe nuclear systems that power AI, industry, and defense with zero emissions and unmatched reliability. Our modular micro-reactors combine the best of fusion and fission to deliver scalable, deployable, and inherently safe energy anywhere from AI data centers to remote or defense operations.

As a rapidly growing company, AMPERA blends the agility of a startup with the structure of a global innovator. Joining us means contributing to a mission that revolutionizes how the world generates power through advanced nuclear design, innovation, and collaboration.

Position Overview

AMPERA is seeking a highly organized, professional, and proactive Administrative Coordinator & Front Desk Receptionist to support daily office operations while serving as the welcoming first point of contact for the organization. This role combines two critical functions: managing the front desk and visitor experience, and providing administrative, operational, and scheduling support across the company.

This position is central to maintaining efficiency, organization, and a polished professional environment as AMPERA continues to scale its operations in Palm Beach Gardens and beyond.

The ideal candidate is detail-oriented, personable, resourceful, and capable of managing multiple priorities with discretion and professionalism balancing receptionist responsibilities with administrative coordination in a dynamic, fast-paced setting.

Key Responsibilities

Front Desk & Reception Responsibilities

• Serve as the first point of contact for all visitors, candidates, and external partners, providing a professional, welcoming, and courteous experience.
• Greet guests, manage visitor check-in procedures, and notify employees of arrivals.
• Answer and direct incoming phone calls, emails, and general inquiries in a timely and professional manner.
• Maintain the appearance and organization of the reception area, conference rooms, and common spaces.
• Coordinate visitor logistics, including meeting room scheduling, refreshments, and security protocols as required.
• Receive, sort, and distribute mail, deliveries, and packages.

Administrative Coordination Responsibilities

• Provide administrative and clerical support to executives and department leaders.
• Coordinate internal meetings, prepare agendas, take minutes, and track follow-up actions.
• Maintain calendars, schedule meetings, and arrange travel and logistics for business trips and company events.
• Assist with document preparation, filing systems, record retention, and correspondence handling.
• Support Human Resources with onboarding new employees, maintaining personnel files, and coordinating logistics.
• Process expense reports, purchase orders, and vendor invoices.
• Maintain inventory of office supplies and coordinate with vendors and facilities for maintenance and office needs.
• Assist with planning company events, trade shows, interviews, and employee activities.
• Ensure confidentiality of sensitive information and uphold professional standards in all communications.

Qualifications

• Associates or Bachelors degree in Business Administration, Communications, or a related field .
• 3+ years of experience in a receptionist, administrative assistant, office coordinator, or similar role.
• Demonstrated ability to manage front desk responsibilities while supporting administrative and operational needs.
• Exceptional organizational and multitasking skills with strong attention to detail.
• Excellent written and verbal communication skills with a polished, professional demeanor.
• Proficiency in Microsoft Office Suite, Google Workspace, and scheduling or calendar management software.
• Ability to work independently, exercise sound judgment, and manage competing priorities in a fast-paced environment.
• Consistently presents a professional, polished, and approachable appearance; demonstrates strong interpersonal skills and confidence when interacting with executives, visitors, and external partners.
• Reliable, discreet, and team-oriented with a commitment to maintaining a high standard of professionalism and confidentiality.