AP/AR Specialist

Job DescriptionJob Description

Company Description:

Meade is a full-service design firm specializing in innovative and cost-effective engineering solutions for data centers, cloud providers, and large-scale construction projects. Our team of expert engineers, designers, and consultants is dedicated to delivering high-quality, reliable, and sustainable solutions that drive the industry forward.

At Meade, we foster a collaborative and dynamic work environment where creativity, technical excellence, and professional growth are at the forefront. We take pride in our commitment to innovation, efficiency, and superior service-values that not only define our projects but also shape our workplace culture.

If you're looking to be part of a company that values expertise, teamwork, and cutting-edge design, we'd love to hear from you!

Learn more about us at www.meadeengineering.com.

Job Description:

The Accounts Payable/Accounts Receivable (AP/AR) Specialist at Meade Engineering is a key member of the finance team responsible for managing the company's billing, payments, and financial record-keeping. This role ensures accurate and timely processing of invoices, payment disbursements, and collections. As an AP/AR Specialist, you will work closely with internal departments, clients, and vendors to maintain Meade Engineering's financial integrity and support the firm's operational goals. This position requires extensive experience in financial operations, strong leadership skills, and a proactive approach to process improvement.

Job Duties:

Accounts Payable (AP):

• Create and issue subconsultant purchase orders (POs) in accordance with company process and project budgets.
• Review, code, and process vendor invoices accurately and efficiently.
• Working knowledge of the current budget so actual expenses are coded consistently with the budget.
• Match subconsultant bills to purchase orders and ensure proper authorization prior to payment.
• Manage and maintain vendor records and relationships; resolve invoice or payment discrepancies.
• Manage and maintain expense reimbursement and credit card online portal. Ensure receipts are attached and properly coded/job costed as well as compliance with company expense policies.
• Assist A/R progress billing and month-end close processes by confirming receipt and entry of all progress billing from subconsultants.

Accounts Receivable (AR):

• Track client purchase orders (POs) following issuance of the Statement of Work (SOW) to ensure all contract and billing requirements are met.
• Assist in entering new projects and estimates into accounting system
• Prepare and issue accurate invoices for select clients that are billed hourly.
• Prepare billable travel expense reports.
• Monitor and manage outstanding accounts, driving timely follow-ups on overdue payments to maintain cash flow.

Qualifications:

• 3-5 years of experience in Accounts Payable and/or Accounts Receivable
• Experience in QuickBooks, Bill.com, and Emburse (expense reporting management) software
• Strong Excel and Microsoft Office skills.
• Exceptional attention to detail, accuracy, and organizational abilities.
• Excellent written and verbal communication skills with a customer-service mindset.

Benefits:

All full-time employees receive a comprehensive benefit package that includes, but is not limited to, medical, dental, and vision insurance with 100% of medical premiums covered by the employer, short and long-term insurance, life insurance, a 401k plan, vacation time, paid holidays off, and yearly performance-based bonus eligibility.

Meade is an Equal Employment Opportunity employer. We encourage qualified minority, , veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, , , , , , , , , , or military status.