Chief of Staff

Job Description

Fastminds is a recruiting partner of Gridcare.

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We are helping Gridcare find a Chief of Staff to the CTO.

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GridCARE is a venture-backed Stanford Doerr School spin-out solving the defining bottleneck of the AI era: immediate access to power. While others chase multi-decade energy projects, our physics-based generative AI platform unlocks gigawatts of hidden capacity in today's electric grid—enabling hyperscalers, data centers, and utilities to power AI infrastructure years ahead of schedule.

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What You'll Do:

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• Multiply CTO Leverage: This is NOT a scheduling job, It is a hands-on, building-focused, product-shaped role for someone who can run several workstreams in parallel, operate with a high degree of autonomy, and move fluidly between executive operations, strategic communications, and AI-powered knowledge systems)

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• Own Meeting Intelligence: Drive end-to-end meeting prep, secure agendas, frame expected outcomes, turn rough pointers into polished memos, and relentlessly track follow-ups.

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• Shape Strategic Narrative: Author high-stakes decks and canonical docs for investors, hyperscalers, and utilities, maintaining a precise, systems-oriented brand voice.

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• Build AI Automations: Proactively turn recurring workflows into automated AI systems, setting the company baseline for productivity using advanced prompting and AI tools.

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• Codify the CTO's "Digital Twin": Synthesize the CTO's unique operating style, technical talk tracks, and knowledge systems into reusable, durable organizational assets.

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Requirements:

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• AI-First Builder: An AI- who builds custom prompts and automated workflows daily (not just consuming AI) to supercharge personal productivity.

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• Executive Communicator: Able to distill complex technical/grid concepts into flawless prose and high-impact decks, earning instant credibility with engineers and executives.

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• Startup Program Manager: Proven ability to run concurrent, ambiguous workstreams, write clear product briefs/PRDs, and operate with high autonomy.

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• Technically Literate: Possess the analytical fluency to engage deeply with engineers and translate technical inputs into strategic and product artifacts.

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• Background & Location: Experience in Product Management, Chief of Staff, or early startup ops. Hybrid (3 days/week in Redwood City, CA). Note: This is a strategic narrative/systems role, not a calendar-only admin job.

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Example of the ideal profile: Product management and chief-of-staff background operating close to senior leadership, leading meeting intelligence and decision prep, with experience managing execs public profiles/presence and track record building automations.

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