Executive Administrator/Assistant

Job Description

Korn Ferry is partnering with our client on their search for an Executive Administrator/Assistant.

Company Overview:

• Rapidly growing energy infrastructure company focused on developing and delivering critical power, energy, and infrastructure solutions that support the next of digital and industrial growth
• Operates at the intersection of energy, technology, and large-scale infrastructure development, serving customers with increasingly complex power requirements, particularly within the data center sector
• Currently in a significant growth and scaling phase, creating a dynamic environment where processes, systems, and organizational infrastructure are actively being built and enhanced
• Led by an experienced executive team with a strong focus on innovation, operational excellence, and long-term value creation within the energy and infrastructure markets
• Offers a highly entrepreneurial environment where employees have the opportunity to make a meaningful impact, work closely with senior leadership, and contribute to the growth of a business undergoing significant expansion
• This role provides direct exposure to executive leadership and the opportunity to help build the operational foundation of a company during a transformational stage of its development

Role Summary:

• Title: Executive Administrator
• Reports to: CFO, Interim CEOs, and Executive Leadership Team
• Location: Dallas, TX
• Primary Focus: Serve as a trusted strategic partner to executive leadership by managing complex schedules, coordinating key initiatives, supporting executive communications, and helping build scalable administrative infrastructure for a rapidly growing organization

Key Responsibilities:

• Manage complex calendars, meetings, travel arrangements, and expense reporting for executive leadership
• Support the CFO and two Interim CEOs while assisting with the transition and onboarding of the future permanent CEO
• Coordinate internal and external meetings, including board meetings, investor meetings, customer engagements, and strategic planning sessions
• Prepare agendas, executive presentations, briefing materials, meeting notes, and follow-up communications
• Track key action items and ensure accountability across executive leadership teams
• Serve as a central coordination point for executive priorities and cross-functional initiatives
• Build and maintain scalable administrative processes, systems, and workflows to support company growth
• Support office operations, vendor relationships, and general administrative functions
• Coordinate company events, leadership offsites, and customer-facing activities
• Draft, edit, and manage executive correspondence, presentations, and reports
• Interface professionally with investors, board members, customers, partners, and other external stakeholders
• Handle highly sensitive and confidential information with discretion and professionalism
• Assist with recruiting coordination, candidate scheduling, and onboarding activities as the company scales
• Identify opportunities to improve efficiency and implement best practices across executive support functions

Ideal Candidate Profile:

• 10+ years of executive administration or executive assistant experience
• Extensive experience supporting C-suite executives, founders, CEOs, CFOs, or senior leadership teams
• Proven success operating in fast-paced, high-growth, or entrepreneurial environments
• Exceptional organizational, project management, and prioritization skills
• Strong written and verbal communication abilities with executive-level professionalism
• Ability to manage competing priorities and shifting deadlines with minimal direction
• High degree of discretion, confidentiality, and sound judgment
• Advanced proficiency with Microsoft Office, Google Workspace, and collaboration tools
• Experience coordinating board meetings, investor relations activities, and executive communications strongly
• Exposure to energy, infrastructure, power , utilities, construction, engineering, technology, or data center industries is highly desirable
• Experience supporting organizations involved in large-scale capital projects is a plus
• Strong problem-solving skills with a proactive "figure it out" mindset
• Ability to anticipate executive needs and operate as a trusted business partner
• Collaborative personality with the ability to build credibility and trust across all levels of an organization

Compensation & Benefits:

• Target Base Compensation: $120K–$150K (flexibility for exceptional candidates)
• Annual Bonus Opportunity
• 4 Days In Office / 1 Day Remote
• Direct exposure to executive leadership and company decision-making
• Opportunity to help shape the administrative infrastructure of a rapidly growing company
• Interview process moving quickly for qualified candidates

Selling Points

• Rare opportunity to support the CFO, current Interim CEOs, and future permanent CEO during a pivotal growth phase
• High-visibility role with direct access to executive leadership, investors, board members, and key stakeholders
• Opportunity to help build processes, systems, and infrastructure from the ground up
• Exposure to one of the fastest-growing sectors at the intersection of energy, technology, and data center infrastructure
• Significant impact on executive productivity and organizational effectiveness
• Dynamic, entrepreneurial environment where strong performers can quickly expand their influence and responsibilities
• Excellent fit for experienced executive assistants seeking a strategic partnership role rather than traditional administrative support
• Opportunity to play a meaningful role in supporting a company during a transformational stage of growth and leadership evolution
• Convenient Central Dallas location with an engaged, collaborative executive team

SE #510806696