Front Desk Executive Receptionist

Job DescriptionJob Description

Front Desk Receptionist/Administrative Assistant 

Location: Woodruff, SC (Onsite – Airsys HQ) 
Department: Administration / Operations 

Position Overview 

Airsys is seeking a professional, personable, and highly organized Front Desk Receptionist / Administrative Assistant to serve as the first point of contact at our new U.S. headquarters. This role plays a key part in creating a welcoming, polished experience for customers, partners, and visitors while also supporting cross-functional administrative needs across the organization. 

This is a full-time, onsite role requiring strong communication skills, attention to detail, and the ability to multitask in a fast-paced, growing environment. 

Key Responsibilities 

Front Desk & Visitor Experience  

• Greet and welcome all visitors, customers, and partners in a professional and friendly manner. Direct visitors to the appropriate person and office 
• Serve as the “face of Airsys” by delivering a high-quality, brand-aligned first impression  
• Coordinate visitor check-in, badging, and meeting logistics. Provide general support to visitors and resolve administrative problems 
• Maintain a clean, organized, and presentable front office and lobby area  
• Support marketing initiatives by assisting with showroom readiness, materials, and customer visits  
• Answer and route incoming calls and emails appropriately 

Administrative & Cross-Functional Support 

• Handle all administrative duties, make, monitor and control administrative expenses within the assigned budget and take initiative for cost control 
• Provide administrative support across departments (HR, Sales, Operations, Finance, etc.) as needed  
• Assist with scheduling meetings, coordinating conference rooms, and managing calendars  
• Order, organize, and maintain office and pantry supplies; ensure common areas are stocked, including food/beverages etc 
• Help manage office supplies, vendor coordination, and general office operations  
• Assist with internal events, meetings, and company functions  
• Receive, sort, and distribute incoming and outgoing mail, packages, and handle courier services 

Office Management & Facilities Coordination  

• Implement and uphold 5S workplace organization standards throughout the office. 
• Oversee cleanliness and sanitation of workspaces, pantries, restrooms, and common areas; liaise with cleaning vendors and perform routine inspections. 
• Monitor cafeteria/break room conditions, ensure compliance with health and safety standards, and coordinate with food service providers as needed. 
• Assist with business visa application support for employees, including document collection, form guidance, and coordination with travel/immigration partners. 
• Maintain office security by following safety procedures and controlling access via the reception desk(monitor logbook, issue new hire/ visitor badges) 
• Manage office access cards, seating plans, and minor facility issue reporting. M 
• Support environmental health & safety (EHS) initiatives and emergency preparedness activities. 

Coordination and Report 

• Coordinate internal communications and ensure timely follow-up on requests  
• Serve as a liaison between departments for administrative needs  
• Administers hourly timekeeping records and transmits to C&B  to assure complete and accurate payroll processing, esp. leave and OT control, ensure all follow policy and process. 
• Support to organize and implement employee activities to build and drive a positive company culture. 
• Make daily updates and regular reports. 

Perform other duties as assigned. 

Qualifications 

• Associate’s degree or above in business administrative or related field . 
• 2+ years of experience in a receptionist, administrative, or customer-facing role  
• Strong interpersonal and communication skills with a professional demeanor  
• Highly organized with strong attention to detail and multitasking ability  
• Ability to work independently and support multiple teams simultaneously  
• Positive, proactive attitude with a customer-service mindset, resilient, self-directed and self-motivated. 
• Results-oriented with strong ownership. Willing to take challenges, working with passion and sense of responsibility  
• Strong work ethic, and willingness to learn 
• Able to work well in a global and multi-culture environment is  
• Proven track record of taking full end-to-end responsibility for deliverables, ensuring accuracy, timeliness, and compliance in all tasks 
• Ability to maintain confidentiality and handle sensitive information with discretion. 
• Proficient in Microsoft Office (Outlook, Word, Excel, Teams) 

: 

• Experience in a corporate, manufacturing, or technical environment  
• Exposure to supporting marketing or customer-facing events/visits  

Work Environment 

• Full-time, onsite position based at Airsys HQ in Woodruff, SC  
• Collaborative, fast-paced environment supporting a growing organization  

Compensation & Benefits 

Airsys offers a competitive compensation package including: 

• Medical, Dental, and Vision Insurance  
• 401(k) with company match  
• Paid Time Off (PTO) and holidays  
• Additional company benefits and growth opportunities  

Why Join Airsys? 

Join a rapidly growing organization at the forefront of data center cooling and advanced HVAC technologies. This role offers the opportunity to be a key part of building the culture and experience at our new U.S. headquarters. 

Disclaimer 

1. The above statements are intended to describe the general nature and level of the work being performed by people assigned to this job. They are not an exhaustive list of all the duties and responsibilities associated with it. 
2. Background Check and Drug Screen may be required. 
3. We are an Equal Opportunity Employer. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to , , , sex, , , , veteran or status, or any other status protected under federal. 

Company DescriptionAt Airsys, we develop innovative and pioneering cooling technologies for not just the next , but the next century. We're reshaping the cooling industry so critical systems work uninterruptedly, with maximum capacity, and in an environmentally responsible manner. We provide a wide range of cooling solutions, including Medical, Data Center, Telecom, Semiconductor Manufacturing, and Energy Storage.

Our Mission is to sustain the critical infrastructure our modern society relies on by promoting efficient, reliable, and ecological cooling solutions.Company DescriptionAt Airsys, we develop innovative and pioneering cooling technologies for not just the next , but the next century. We're reshaping the cooling industry so critical systems work uninterruptedly, with maximum capacity, and in an environmentally responsible manner. We provide a wide range of cooling solutions, including Medical, Data Center, Telecom, Semiconductor Manufacturing, and Energy Storage.\r\n\r\nOur Mission is to sustain the critical infrastructure our modern society relies on by promoting efficient, reliable, and ecological cooling solutions.