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HVAC Project Co-Ordinator

Job Description

Contracts Manager – Join Our Team at FläktGroup UK

Solihull, Birmingham| Office Based with Occasional Site Travel

At FläktGroup, we're looking for a highly organised Contracts Manger to support the successful delivery of HVAC projects across the UK. Working alongside our Contracts Managers and wider project teams, you'll help ensure projects run smoothly by coordinating schedules, documentation, materials and communications.

This is an excellent opportunity for someone looking to develop a career in project delivery within a global engineering business.

Application Details

Deadline: 6 July 2026 (Continuous selection—apply early!)

Location: Interviews will be held via MS Teams

Questions? Contact our HR Team at recruitmentUK@flaktgroup.com

What You’ll Be Doing

  • Support the coordination of HVAC projects from order handover through to completion.
  • Track project milestones and ensure key deadlines are met.
  • Coordinate deliveries, site attendance, materials and project documentation.
  • Liaise with customers, suppliers, subcontractors and internal teams to ensure information is shared effectively.
  • Assist with the preparation and maintenance of project records, reports and schedules.
  • Support the management of Health & Safety documentation, including RAMS and site paperwork.
  • Assist with raising purchase orders, processing invoices and project administration tasks.
  • Monitor project progress and escalate potential issues to Contracts Managers where required.
  • Help maintain excellent customer service throughout the project lifecycle.
  • Champion FläktGroup standards and ways of working.

What You Bring

  • A solid understanding of building services
  • Experience in a coordination, administration, customer service or project support role.
  • Strong organisational skills and excellent attention to detail.
  • Good communication skills and confidence working with a range of stakeholders.
  • Ability to prioritise tasks and manage multiple activities at once.
  • Proficiency in Microsoft Office, particularly Excel, Outlook and Teams.
  • A proactive and positive approach to problem solving.
  • An interest in engineering or HVAC systems.
  • Proven experience in the production of RAMS
  • A track record of managing and delivering projects from cradle to grave
  • Experience in chairing and attending project meetings

Bonus Points For

  • A solid understanding of HVAC systems (AHUs, air conditioning, chillers and/or combustion products)
  • Experience working within construction, engineering, manufacturing or building services environments.
  • An interest in engineering or HVAC systems.

What’s in It for You? FläktGroup UK is committed to supporting your growth and development. Join us and benefit

Competitive Salary

25 Days Holiday (+ Bank Holidays & Holiday Purchase Scheme)

Pension Scheme

️Life Assurance Scheme

Cycle to Work Scheme

Long Service Awards

Employee Assistance Programme & Mental Health Support

Learning & Development Opportunities

Access to a pool car

About Us: For over 100 years, we have proudly developed innovative and energy efficient Indoor Air Quality solutions for commercial buildings and critical ventilation applications. Today FläktGroup is one of the global leaders with +600 MEUR in sales to more than 65 countries and headquartered in Herne, Germany. With the widest product range in the industry, our products are found everywhere from homes, offices and schools, to hospitals, data centres, subways and offshore.

Learn more at www.flaktgroup.com

Equal Opportunities: We are an equal opportunities employer, recruiting individuals on their suitability for the role, qualifications and experience. We welcome applications from all communities and backgrounds. Please note we do require applicants to hold the Right to Work in the United Kingdom.

A note for recruitment agencies – The HR Team are responsible for recruitment across the company, and where possible will use direct hiring methods. We do work with a Supplier List, and where appropriate, we will release vacancies to those agencies who we deem most appropriate to support us. Only those agencies will be invited to submit candidates. Any speculative or unsolicited CVs sent to any employee of Flaktgroup will not be considered an introduction, and no fees will be applicable. Furthermore, we retain the right to pursue these candidates without query of ownership.