Import Billing Coordinator

Job DescriptionJob Description

IMPORT BILLING – Schaumburg, IL

This role is to handle the initial process of opening the customs entry file in the operations system while assisting the Billing Department to ensure billing in the branch is centralized and managed. Both functions involve data entry input of information and external communications with vendors and internal communication with Entry Processors and Customer Service.

Job Responsibilities:

• Mange accounts payable using accounting software
• Work with the Import and Accounting department
• Research and audit expense not billed report received from corporate
• Establishing and maintain relationships with new and existing vendors
• Ensure invoices are entered timely and in an accurate manner while adhering to departmental procedures
• Help resolve problems and discrepancies, respond to vendor inquiries, research invoice copies, check billing documentation, and manage billing process
• Receive electronic or hard copy documentation/manifest from Customer Service.
• Email documents printed the same day.
• Save receipt (how documents were received including time and date stamping)
• Put copy in ASC file folders along with documentation
• Make sure to put notes when documents were received and which documents.
• Track within system to see if file is already opened SAME DAY AS RECEIPT (or within 5 working hours)
• Open files in following priority
• Air shipments (Grey folders to distinguish from general files)
• FDA Food shipments (for Prior Notice)
• ETA order regular shipments
• Open file in operating system with no punctuation or spaces included in any reference field (minimum information including B/L number (Master and House), container number should be indicated
• Receive electronic or hard copy documentation/manifest from Customer Service.
• Email documents printed the same day.
• Save receipt (how documents were received including time and date stamping)
• Put copy in ASC file folders along with documentation
• Make sure to put notes when documents were received and which documents.
• Track within system to see if file is already opened SAME DAY AS RECEIPT (or within 5 working hours)

• Air shipments
• FDA Food shipments (for Prior Notice)
• ETA order regular shipments.
• Open file in operating system with no punctuation or spaces included in any reference field (minimum information including B/L number (Master and House), container number should be indicated
•  
• Pull through EDI if needed. If EDI is missing for a shipment where EDI is required, then you must contact the data center to add the EDI record.

Company DescriptionAbout Our Company

We are more than just an international logistics provider—we are a proudly independent, innovative leader in supply chain solutions and global trade compliance.

With a commitment to excellence, we offer exceptional opportunities for career advancement and personal development in both trade compliance and business development. Our mission is clear: to deliver the highest standard of customer service, competitive pricing, and value-added services that truly set us apart in the industry.

What distinguishes us is not only what we do, but how we do it—with integrity, efficiency, and a forward-thinking approach that drives success for our clients and our team.Company DescriptionAbout Our Company\r\n\r\nWe are more than just an international logistics provider—we are a proudly independent, innovative leader in supply chain solutions and global trade compliance.\r\n\r\nWith a commitment to excellence, we offer exceptional opportunities for career advancement and personal development in both trade compliance and business development. Our mission is clear: to deliver the highest standard of customer service, competitive pricing, and value-added services that truly set us apart in the industry.\r\n\r\nWhat distinguishes us is not only what we do, but how we do it—with integrity, efficiency, and a forward-thinking approach that drives success for our clients and our team.