Office Manager

Job DescriptionJob Description

Amphenol Communications Solutions (ACS), a division of Amphenol Corporation, is a world leader in interconnect solutions for Communications, Mobile, RF, Optics, and Commercial electronics markets. Amphenol Corporation is one of the world’s largest designers and manufacturers of electrical, electronic and fiber optic connectors and interconnect systems, antennas, sensors and sensor-based products and coaxial and high-speed specialty cable. ACS has an expansive global presence in research and development, manufacturing, and sales. We design and manufacture a wide range of innovative connectors as well as cable assemblies for diverse applications including server, storage, data center, mobile, RF, networking, industrial, business equipment, and automotive.

Position: Office Manager

Location: Santa Clara, CA

Amphenol High Speed and Commercial Products Groups are the market leaders for high speed, high bandwidth electrical connectors for the Telecom/Datacom and Diverse market (Mobile Networks, Storage, Servers, Routers, Switches, etc.). Our products help to enable the electronics revolution and remain a key enabler for all the major Tier 1 OEMs globally. Our global headquarters are located in Nashua, NH and we have design, sales, and manufacturing locations globally. We are currently seeking an Office Manager to join our West Coast Sales team in Santa Clara, CA

RESPONSIBILITIES:

Provide Office Management and Reception support for our 60+ person Sales and Support Office in Santa Clara, CA. Monday – Friday, 8am – 5pm

Reception & Front Office Support

• Provide a professional and welcoming experience for customers, suppliers, and employees
• Manage visitor check-in, including badging and security system integration
• Answer and direct incoming calls; manage voicemail and general inquiries
• Receive and distribute mail and packages; coordinate outgoing shipments via FedEx and other carriers
• Assist visitors with navigation and ensure a smooth onsite experience

HR & Employee Support

• Partner closely with HR to support employee needs and day-to-day office coordination
• Assist with new hire onboarding (I-9 documentation, desk setup, laptop tracking, badge access)
• Coordinate onsite interview schedules and candidate logistics
• Maintain awareness of employee movements (hires, terms, relocations) to support office readiness

Office Operations & Facilities Management

• Maintain conference rooms to ensure readiness (cleanliness, supplies, equipment functionality)
• Coordinate room bookings and support meeting logistics
• Serve as primary point of contact for building management (HVAC, elevators, parking, facility issues)
• Partner with IT for troubleshooting Wi-Fi, conference room technology, and equipment needs
• Maintain office equipment, communication boards, and overall office organization

Inventory & Supplies Management

• Manage breakroom inventory, including snacks, beverages, and supplies
• Oversee office, conference room, and promotional inventory (samples, literature, swag)
• Coordinate bi-weekly water deliveries and ensure appropriate stock levels
• Ensure sample tables are organized and stocked in collaboration with FAEs

Scheduling & Event Coordination

• Coordinate visitor schedules, BU office visits, and internal meetings
• Assist with lunch orders, catering, and reservations for team and customer meetings
• Support travel logistics, including local accommodations as needed
• Organize office events such as holiday parties and team gatherings
• Assist with marketing and industry events (e.g., DesignCon, AI/ML events)

Administrative & Sales Support

• Provide administrative support to Sales, FAE, and Marketing teams
• Assist with data entry, reporting, and documentation (RFIs, proposals, spreadsheets)
• Monitor and support scheduling needs (vacation tracking, meeting coordination)

QUALIFICATIONS:

• Associate’s degree with 3+ years of experience, or Bachelor’s degree with at least one year of experience in Administrative Assistant/Reception role in an office environment
• Proficient Microsoft Office Suite with intermediate level Excel skills (vlookup, pivot tables)
• Professional verbal and written communication skills
• Data entry experience with pricing and sales CRM systems

SKILLS:

• Ability to effectively communicate with multiple levels of internal and external stakeholders
• Strong oral and written communications to provide high level of customer service and build relationships
• Organizational skills to anticipate, prioritize, and plan to meet team’s needs

The base hourly range for this non-exempt position is $25.00-35.00 USD. In determining rate of pay, Amphenol considers a variety of nondiscriminatory factors, including but not limited to geographic location, relevant industry experience, qualifications, skills, and education. It would be rare for an individual to be hired at or near the top of the range for a given role. Base range is one facet of Amphenol’s total rewards package which includes participation in our comprehensive benefits program with medical, dental, and vision benefits effective day 1, vacation, sick leave, personal days, paid holidays, life insurance, short/long term , and matching 401K.

Amphenol Corporation is proud of our reputation as an excellent employer. Our main focus is to provide the highest level of support and responsiveness to both our employees and our customers, the world's largest technology companies. Amphenol Corporation offers the opportunity for career growth within a global organization. We believe that Amphenol Corporation is unique in that every employee, regardless of his or her position, has the ability to positively impact the business.

Amphenol is an “Equal Opportunity Employer” - Minority//Disabled/Veteran/ / /

For additional company information please visit our website at https://www.amphenol-cs.com/