Project Administrator

Job DescriptionJob Description

Overview

• Location
  • In-person; some remote-hybrid possible depending on candidate
• Employment Type
  • Part-time (20 to 25 hours per week) – path to full time
• Travel
  • Minimal — occasional local site visits may be required
• Direct Reports
  • None
• Licenses / Certifications
  • None required

About Futoria

Futoria Inc. is a growing electrical engineering and field services firm delivering critical infrastructure projects across utilities, data centers, commercial, and industrial clients. As our workload continues to expand, we are hiring a Project Administrator to help support project coordination, billing, and operational organization. This position reports directly to the company’s President.

This position offers a clear path for growth. As Futoria continues to expand, this role can evolve into senior project coordination, project and operations management, or other leadership support roles for candidates who demonstrate initiative and strong performance.

What You’ll Own

Core responsibilities include execution support, task ownership, and operational coordination, as well as:

• Milestone billing coordination: track project progress, input invoices into QuickBooks, monitor outstanding receivables

• Proposal management: format, track, and coordinate submission of bid proposals; own the proposal pipeline tracker

• Change / purchase order tracking: draft, issue, and log COs/POs with clients + vendors

• Project documentation and compliance: maintain organized records for 4 to 6 concurrent projects with tight compliance requirements

• Scheduling support: help coordinate project schedule, project milestones, and resource allocation

• Systems implementation: help onboard and own our incoming PM system, CRM, and time-tracking tools (rolling out this year)

• Client communication support: draft professional correspondence, follow-up on outstanding items, keep things moving

Who You Are

You’re the right person if:

• 2 to 5 years of project coordination or administrative experience in engineering, construction, utilities, or technical services

• Comfortable with QuickBooks or similar accounting/invoicing software

• Experience with Microsoft Project or similar project management platforms (Smartsheet, Asana, Monday.com, etc.) is a plus

• Have handled proposals, change orders, or milestone billing: you know what these documents are and why they matter

• Understands project schedules and deadlines: comfortable tracking milestones, deliverables, and dependencies across multiple projects and helping keep teams accountable to timelines

• Domain awareness: able to read a project update or other technical communication while understanding the context, though you don’t need to be an engineer

• Detail-oriented: errors on your watch are rare

• Self-directed: you own your tasks, communicate proactively, and close loops

• Operates with humility and desire to learn: you identify what you don’t know and are willing to ask questions or proactively learn to fill those knowledge gaps

• Comfortable building processes from scratch in an early-stage company

What We Offer

• Competitive part-time compensation (hourly) with the opportunity to transition to a full-time role as the position and company grow

• Competitive benefits, including potential path to equity upside with the right candidate

• Fully remote with flexibility on hours

• Direct access to leadership: you’ll work closely with the founder, not buried in a hierarchy

• An accelerated growth path to Project Manager as the company scales

• The chance to build something: systems, processes, and standards that will meaningfully define how Futoria operates

• More learning opportunities than a typical project coordinator or admin role

• Work that matters: Futoria’s projects protect grid reliability for critical infrastructure

How to Apply

Send your resume and a brief note (3 to 5 sentences max) explaining your most relevant experience in technical project coordination or admin. We encourage you to be specific, and we look forward to meeting you!