Property Finance & Operations Manager

Job DescriptionJob DescriptionDescription:

Worldwide Mission Critical is a global owner’s representation and project management company dedicated to the mission-critical industry, helping companies deliver their data centers on time and under budget. Founded on the principle that the right team of experienced data center professionals will deliver great projects, our ability to provide oversight for all aspects of a project sets us apart.

Summary

The Property Finance & Operations Manager is responsible for financial administration, rent collection, reserve planning, vendor stewardship, and governance reporting for data center properties and associated common area ownership associations for which Worldwide Mission Critical (WWMC) provides property management services. This role ensures institutional-grade accounting accuracy, strong financial controls, compliance with ownership and lender requirements, and disciplined operational oversight.

This position functions as an embedded property finance leader and control authority, maintaining transparency, accountability, and fiduciary rigor while supporting clients long-term asset value, capital efficiency, and operational resilience across the WWMC-managed portfolio.

Primary Responsibilities

Financial Administration & Reporting

• Collect and process base rent, assessments and recurring charges; monitor receivables and escalate delinquencies in accordance with ownership requirements and approved collection procedures.
• Maintain property and parcel-level accounting and expense allocation across ownership entities, associations, and shared infrastructure, ensuring accuracy and consistency in financial records.
• Prepare comprehensive monthly, quarterly, and annual reporting packages, including:
  • Income statement, balance sheet, cash flow statements
  • Rent roll and accounts receivables aging
  • Budget-to-actual variance analysis with narrative explanation and corrective actions
  • Reserve fund balances and capital expenditure tracking
  • Bank, operating and reserve account reconciliations with supporting audit trails
• Maintain audit-ready financial documentation consistent with institutional investor and lender standards, Including GAAP-aligned reporting, internal controls and segregation of duties.
• Coordinate with ownership, lenders, auditors, and internal stakeholders to support periodic reviews, reporting requests, and compliance deliverables.

Internal Controls, Compliance & Governance

• Enforce and enforce a strong financial control environment, including:
  • Segregation of duties
  • Dual approval and authorization workflows
  • Vendor validation & contract verification
  • Call-back, verification and fraud-prevention practices
• Ensure compliance with applicable ownership requirements, lender covenants, property management agreements, and internal policies governing financial administration, procurement, and vendor management.
• Support external audits, lender requests, and internal review cycles by maintaining accurate records, schedules, and supporting documentation.
• Maintain compliance logs and administrative records, including:
  • Vendor contracts and certificates of insurance
  • Tax filings and payment schedules
  • Escrow, reserve, and lender reporting requirements
• Coordinate governance and compliance activities across ownership entities, associations, and shared infrastructure to ensure consistency, transparency, and accountability.

Budget & Capital Planning

• Prepare annual operating & capital budgets for managed properties and associations, including expense planning, reserve strategy, and lifecycle maintenance considerations.
• Forecast short- and long-term capital requirements and monitor reserve adequacy to support asset reliability, compliance, and long-term value preservation.
• Track committed versus actual costs for capital projects and major repairs; analyze variances and recommend corrective actions where necessary.
• Maintain capital planning documentation, including asset inventories, warranty records, lifecycle schedules, and replacement planning assumptions.
• Support ownership decision-making by providing clear financial analysis related to capital investments, reserve funding strategies, and long-range planning initiatives.

Vendor & Operations Support

• Manage vendor onboarding, invoice review, and contract compliance in accordance with approved agreements, scopes of work, and service levels.
• Support soft services operations (landscaping, snow removal, grounds, lighting, signage, sweeping).
• Maintain service logs, inspection records, and campus compliance files.
• Collaborate closely with WWMC Operations and field teams to align financial oversight with on-site execution and service delivery.
• Monitor vendor performance and cost controls; support renewals, rebids, and scope adjustments as required to maintain service quality and cost efficiency.

Environmental Compliance

• Support SWPPP compliance, stormwater pond reporting, and environmental filings.
• Maintain environmental documentation and regulatory reporting logs.

Stakeholder Communication

• Prepare and distribute financial, operational, and compliance reporting packets for ownership, lenders, and governance bodies, as required.
• Present operational and financial updates to internal leadership and external stakeholders in a clear, concise, and professional manner.
• Serve as a point of coordination for communications related to property-level financial and operational matters, excluding leasing activities.

Requirements:

• Bachelor’s degree, or experience in Accounting, Finance, Real Estate, Business Administration or related discipline or equivalent relevant professional experience in financial operations, project controls, or asset support roles.
• 5+ years experience in financial administration, project controls, real estate or infrastructure accounting, asset management support, or operational finance, including responsibility for budgets, accruals, forecasting, and variance analysis. Demonstrated experience working within controlled financial environments, including invoice approval workflows, procurement coordination, audit support, and internal control processes.
• Experience supporting complex facilities, infrastructure, capital programs, or mission-critical environments .
• Strong analytical, reporting, and systems skills, including advanced proficiency in Microsoft Excel; experience with enterprise financial, procurement, or real estate management platforms (e.g., Oracle, TRIRIGA, or similar systems) .
• Proven ability to communicate effectively with operations teams, project managers, vendors, ownership, auditors, and senior stakeholders, including preparation of executive-level financial and operational reporting.