QHSE Administrator

Be part of the Smart Team!

A fantastic opportunity has arisen for a QHSE Administrator to join us here at Smart Managed Solutions. This opportunity consists of a Monday-Friday 08:00-17:00 working pattern and offers a hybrid working schedule.

About Us:

We are proud to be an employer that values your growth and work-life balance. We offer comprehensive training opportunities and clear progression routes to help you build a rewarding career. At SMART, we help the worlds leading companies maintain their facilities to the best possible standards through a customer centric experience. Over the past 10 years, we have worked in the world’s top data centres and commercial facilities providing quality engineering services.

Purpose: 

The QHSE Administrator will work within the Quality, Health, Safety, and Environment (QHSE) team and report directly to the Quality, Health & Safety Manager. This role provides high-level administrative support essential for maintaining the company's management systems, ensuring information is up to date, and facilitating communication of statistical data across internal departments.

Responsibilities:

Update spreadsheets, databases, and inventories with statistical, financial, and non-financial information.

·         Enter information related to accidents, first aid, hazardous materials, training, corrective actions, customer complaints, and internal non-conformance into relevant systems.

·         Organise internal meetings and take minutes as necessary.

·         Provide support to the QSHE Team, including sending meeting invites, collating and distributing information, and taking minutes.

·         Maintain QHSE actions and ensure timely completion through effective communication with internal staff.

·         Update notice boards with contact details, procedures, posters, performance results, and relevant QHSE information.

·         Maintain various quality-related documentation, such as non-conformance reports, internal audit schedules, procedures, and policies.

·         Maintain SHE documentation, including meeting minutes, inspection reports, accident records, concern and near-miss reports, and stock inventories.

·         Work with the QHSE team, QSHE Advisor & Managers and other key stakeholders to provide administrative support for internal improvement projects.

·         Compile order sheets for first aid and Personal Protective Equipment (PPE) requirements.

·         Communicate QHSE information to internal or external stakeholders as required.

·         Perform any other administrative tasks as required by the Quality, Health & Safety Manager.

·         Ensuring the Operational Audit Schedule remains up to date and invites for all Audits and CCI's are sent out at least 1 month in advance. Amending where required.

·         Daily monitoring of the QHSE Support mail inbox, providing responses where able, and escalating where required.

·         Ensuring ordering of QHSE related operational mobilisation equipment.

·         Printing and filing.

·         Drafting monthly reports for review and release.

·         Enrolling and unenrolling employees, new starters and leavers on to all online mandatory internal training.

·         Ensuring the Operational Audit Schedule remains up to date and invites for all Audits and CCI's are sent out at least 1 month in advance. Amending where required.

·         Set up new contracts with Smart Hybrid (SharePoint) logbooks and share access to relevant employees