Stock Plan Administrator

Job Description

Job Title: Stock Plan Administrator

Department: Legal

Employment Status: Exempt

Job Level: Individual Contributor

Assigned Location: Dallas, TX (HQ1)

Work Location: Remote or Onsite

About Applied Digital

At Applied Digital, we are the epicenter of AI innovation, crafting cutting-edge data center solutions tailored for the demands of high-performance computing. Designed from the ground up to support AI and machine learning workloads, our infrastructure is the backbone of tomorrow’s technological advancements, including AI-driven video and generative platforms.

We are:

• Forward-Thinkers: With a keen eye on current market trends and future innovations, we adapt swiftly and lead technological evolution.
• Resilient: We navigate complex challenges and emerge stronger, delivering robust and reliable solutions for industry pioneers.
• Innovative Designers: Leveraging the latest technologies, we create visionary solutions that redefine industry standards.

At Applied Digital, we are committed to solving intricate problems, advancing business initiatives, maximizing operational efficiency, and reducing our carbon footprint. We are a team of resilient, forward-thinking innovators driving the AI revolution.

Position Summary: As the Stock Plan Administrator you will be responsible for supporting Legal and Accounting teams in the administration, auditing, and lifecycle tracking of employee equity. This position plays a critical role in ensuring accurate documentation, compliance with corporate policies, and alignment with SEC, IRS, and internal governance requirements.

Key Responsibilities:

• Track, audit, and maintain a centralized database of employee equity agreements, including RSUs, stock option grants, ESPP participation, and vesting schedules.
• Administer and manage the full lifecycle of equity compensation plans, including the preparation, review, and execution of grant agreements, exercise documents, and award modifications.
• Draft, review, and maintain standard templates related to equity programs and ensure documentation aligns with plan terms, board approvals, and internal policies.
• Partner with Legal, HR, Finance, Payroll, and Equity Administration teams to ensure compliance with equity plan rules, tax and securities regulations, and internal governance.
• Maintain compliance with blackout periods.
• Maintain corporate books and equity records in accordance with retention policies
• Assist in preparing and filing securities-related documentation and disclosures, including Forms 3, 4, and 144, in coordination with internal stakeholders and outside counsel.
• Conduct periodic audits and reconciliations of equity records to ensure accuracy between equity platforms (e.g., Shareworks, Carta, E*TRADE) and legal documentation.
• Track vesting milestones, grant approvals, and reporting deadlines related to equity awards; maintain detailed records and ensure timely processing.
• Support due diligence efforts and provide documentation for internal audits.
• Support 10-K, 10-Q, 8-K, and Section 16 filings.
• Maintain accurate and secure records of all executed equity agreements in the company's contract management or legal records system.

Qualifications:

• Associate or bachelor’s degree in Legal Studies, Business Administration, or related field .
• 3+ years of hands-on experience with equity compensation plans, including RSUs, stock options, and ESPPs.
• Experience with equity tracking platforms (e.g., Shareworks, Carta, E*TRADE), insider trading policies, and SEC compliance.
• Working knowledge of SEC regulations, Section 16, Sarbanes-Oxley (SOX), and insider trading policies.
• Understanding of corporate equity plan rules, board resolutions, and approval processes.
• Exceptional attention to detail, strong organizational skills, and the ability to manage multiple projects simultaneously.
• High level of discretion and judgment in handling confidential information.
• Must be able to work independently in a fast-paced, deadline-driven environment.

Qualifications:

• Certified Equity Professional (CEP) – Level I or higher

Essential Skills:

• Communication: Clear verbal and written communication to document incidents and ensure proper shift handoffs.
• Collaboration: Ability to work closely with team members, supervisors, and cross-functional partners.
• Adaptability: Flexible in responding to changes in process, tools, environment, and shift assignments.
• Accountability: Takes ownership of assigned tasks and follows through with minimal supervision.
• Attention to Detail: Maintains thorough and accurate logs, inspections, records, and documentation.
• Time Management: Manages time effectively to meet performance expectations and service levels.
• Integrity: Adheres to company policies, safety protocols, and professional ethics at all times.
• Continuous Improvement Mindset: Recommends and supports efficiency, safety, and system innovations.
• Documentation Discipline: Maintains clear, consistent records for operational continuity and compliance.
• Security Compliance: Maintains awareness of data center physical and logical security expectations.
• Digital Literacy: Uses productivity tools (e.g., Outlook, Teams, Excel, ticketing systems) for communication and documentation in office or hybrid settings.

Physical Requirements:

• Able to remain seated for an extended period and lift and carry up to 15 lbs. (office manuals, case notebooks, case files, case materials, standard boxes, report binders, etc.) as needed.

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents acknowledge that they possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.