Administrative Assistant

Job DescriptionJob Description

ADMINISTRATIVE ASSISTANT

Join our growing team at RWB as an Administrative Assistant in our Dallas office! At RWB, we are a Mechanical, Electrical, and Plumbing (MEP) consulting firm where our Engineers are working on exciting projects across aviation, education, municipal, data center, and commercial buildings.

Schedule

This role is fully in-office at our Dallas location and is not eligible for remote or hybrid work. Hours are 8:00 A.M. to 5:00 P.M.

This role is eligible for RWB’s competitive benefits package which includes health, vision, dental, life insurance, retirement with matching, and performance bonuses.

Position Description

Office & Administrative Support

• Order, stock, and organize office and kitchen supplies
• Greet visitors, answer incoming calls, and route to appropriate extensions
• Order catering for select meetings
• Maintain and update the vacation calendar
• Keep break rooms and conference rooms clean and stocked during meetings/functions
• Coordinate cards and gifts for employee milestones with the Office Manager/Executive Assistant
• Schedule and coordinate vendor lunch and learns
• Renew state licenses and annual reports; update tracking sheet
• Run minimal errands and assist with miscellaneous office projects as needed

Events & Committees

• Support our internal Fun Committee and in-office events (scheduling, budgeting, planning, setup, teardown)
• Plan and coordinate company events, including the Christmas Party, Anniversary celebrations, and Happy Hours (RSVPs, payments, venue coordination, setup/teardown)

What We Are Looking For

The ideal candidate has 1–3 years of administrative or office support experience and brings a positive, can-do attitude. They are dependable, detail-oriented, and eager to support a busy office environment. Success in this role requires strong communication skills, the ability to manage multiple priorities with accuracy, and the flexibility to adapt when priorities shift while maintaining professionalism. This role supports multiple principals, so the ability to work with more than one boss and balance competing needs is a must.

Other Requirements

· Reliability & Accountability – dependable, punctual, and follows through.

· Strong Communication Skills – can clearly share information, ask questions when unsure, and keep others updated.

· Organized & Detail-Oriented – manages tasks efficiently, catches errors, and keeps work accurate.

· Comfortable supporting multiple leaders and managing competing priorities.

· Team Player – collaborates well with coworkers, vendors, and clients.

· Adaptability – handles shifting priorities or urgent requests with a good attitude.

· Initiative – proactive in problem solving and willing to go above and beyond.

· Professionalism – maintains a respectful and positive presence in the office.

· Tech Savvy – comfortable with Microsoft Office (Word, Excel, Outlook and PowerPoint), Canva and willing and able to learn new systems if/when needed.

· Consistent In-Office Presence – reliable attendance and engagement in the office, where many responsibilities are best performed.

Ready to Apply?

Send your resume and detailed experience to hr@rwb.net.

Company DescriptionAt RWB, you’ll be working with our experienced leaders who are driving high-quality engineering design project work for the DFW area and beyond. Please send Resume to HR@rwb.net.Company DescriptionAt RWB, you’ll be working with our experienced leaders who are driving high-quality engineering design project work for the DFW area and beyond. Please send Resume to HR@rwb.net.