Document Control Clerk

Job DescriptionJob Description

DOCUMENT CONTROL CLERK

Position Type: Full-time/ Exempt/Salary

Reports to: Regional Office Manager

Supervisory Responsibility: None

Location: Jacksonville, FL (Corporate Headquarters)

Company Summary

Stellar Energy provides state-of-the-art solutions customers build in for optimized energy performance now; and in the preparation for the energy needs of tomorrow. In business for 25 years, we’ve delivered added energy efficiency and capacity to customers in more than 15 countries. More dispatchable power. Increased LNG production. Greater Data Center efficiency and lower costs. Hyperscale deployment at the best possible speed to first megawatt. All delivered with the lower emissions required to support our partners’ unique sustainability objectives.

Stellar Energy specializes in a wide range of engineering and manufacturing solutions within the energy sector including turbine inlet air chilling, central utility plants, district cooling, combined heat & power systems, thermal energy storage, inlet air heating, data center chilling, and inlet air chilling for LNG facilities. Additionally, our expertise extends to start-up & commissioning, system health analysis, services, and training. Our in-house team of skilled engineers and dedicated tradespeople are the reason we are the global leader in customized solutions. Stellar Energy strives to add value to today’s energy infrastructure, achieving secure, affordable, and sustainable energy that will help to create a responsible energy economy.

Summary Objective

As a member of the technical staff, the Document Control Clerk is responsible for controlling and monitor project related information, including document code system, development of document distribution, information collection, numbering, recording, sort and searching system based on requirement of project. The Document Control Clerk provides information management support and coordination to the project manager, design project manager, subcontractor, and client to ensure proper communication for all parties.

Essential Functions

• Undertake document control work independently.
• Assist the Office Manager in maintaining proper document control system.
• Assist to control and manage information for project, including:
  • Assist in the execution of project information collection and distribution procedure.
  • Monitor and track the information flow, progress, and report the progress.
  • Provide information search support for project management team.
  • Assist and coordinate with project management team and subcontractor for information management.
  • Control information based on Stellar Energy procedures and requirements from projects and clients.
• Accomplish tasks in accordance with the company procedures, specifications, standards, and any project specific addenda.
• Maintain good interface with other disciplines.
• Manages project documentation repository and distribution.
• Organizes, distributes and tracks project records.
• Manages and monitors transmittal traffic and responses.
• Ensures easy access to project information to stakeholders.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

• Technical Capacity.
• Problem Solving/Analysis.
• Good written and verbal communication skills.

Supervisory Responsibility
This position does not have supervisory responsibilities.

Work Location

This position will be located out of our Main Office in Jacksonville, FL.

Work Environment
Most work is performed in an office environment.

Physical Demands
While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to walk; use hands to finger, handle or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand. The employee must frequently lift or move objects up to 10 pounds and occasionally lift or move objects up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, vision and the ability to adjust focus.

Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.

Travel
No travel required for this position, except for occasional travel between Stellar Energy Facilities, as needed.

Required Education and Experience.

• Adequate experience and technical background for information management control, familiar with the universal procedure of information management control and cooperation with other disciplines.
• Familiar with information management delivery list and content.
• Familiar with prevailing software applications, such as MS Office suite.
• At least 3 years’ multi-project work experience, at least 1 year of information management control work experience.
• Adequate experience for coordination with other disciplines, familiar with the scope of work split with relevant disciplines.

Education and Experience

• Knowledge of Procore software.

Additional Eligibility Qualifications

None

Work Authorization
Must be authorized to work in the USA.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Stellar Energy Americas Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to , , , , , , disability, or genetics. In addition to federal law requirements, Stellar Energy Americas Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.