Human Resources Administrative Assistant

Job DescriptionJob Description

About Us

At Tate we are passionate about everything we do. As an independent brand operating within Kingspan Group, a global plc group of companies, Tate has been recognized worldwide as an industry leader in the development and manufacture of data center infrastructure solutions and commercial office raised access floors, for over 60 years. With revenues of over $420m and growing, Tate plays a pivotal role in offering expertise in cutting edge design engineering in order to craft solutions, by working collaboratively with clients as a trusted partner.

Tate continues to grow and expand, operating multiple manufacturing and commercial sites across the US, Europe, the Middle East, Asia, and Australia. We are excited about our fresh, dynamic, and inclusive team of experts working on new innovations and forward-thinking designs, as we remain a market leading player within our industry. We continue to invest heavily in the best available manufacturing tools and equipment needed to adhere to Tate’s world class standards and in keeping with our Planet Passionate sustainability strategy, our focus is on having minimal climate impact.

We are excited by potentially welcoming you as part of our team as we continue to grow on a worldwide scale.

About the Role

Reporting directly to the Human Resources, the Human Resources Administrator is responsible for the administrative duties related to the operations of the Human Resources department and office related duties at the St. Paul location. The Human Resources Administrator will also be responsible for being a liaison between HR and employees, ensuring smooth communication and prompt resolutions of requests and questions.

What You’ll Do

• Respond to basic employee questions and direct complex inquiries to the HR Business Partner.
• Maintain accurate employee personnel, medical, and I-9 files.
• Distribute HR-related documents (e.g., performance reviews, policy updates, forms) and track timely completion.
• Assist employees in using UKG to manage profiles, update contact and emergency information, access paystubs, and complete essential forms such as direct deposit and W-4s.
• Own the PPE and uniform program, including vendor coordination, ordering, tracking, and processing invoices, payroll deductions, and reimbursements.
• Support planning and coordination of employee events, including vendor communication, cost tracking, and contract management.
• Represent the company professionally by maintaining confidentiality and fostering positive relationships with employees and external partners.
• Promote awareness of quality, safety, environmental, and compliance policies; report issues and unsafe conditions promptly.
• Perform receptionist duties such as greeting visitors, answering calls, handling mail, and scheduling meetings.
• Coordinate meeting logistics, including ordering lunches and submitting receipts for processing.
• Ensure proper cleanup and restoration of office spaces after events or meetings.
• Manage office supply inventory and ordering; maintain organization of supplies.
• Perform other related duties as assigned by the HR Business Partner.

What You’ll Bring

• High School Diploma or GED required.
• Minimum of 2 years of experience in HR or administrative role.
• Proficiency in Microsoft Office applications and HRIS systems.
• Ability to handle confidential information with discretion.
• Knowledge of employment laws and HR best practices .
• Strong organizational skills and attention to detail.
• Ability to adapt to a fast-paced, dynamic environment and interact professionally with all levels of the organization.
• Demonstrated integrity, professionalism, and commitment to confidentiality.
• Strong teamwork and flexibility to adapt to changing priorities.

Employee Benefits

• Career Scope and Advancement: As we grow, new positions and career opportunities arise, offering accelerated paths for the right candidates, locally and globally.
• World of Wellness Philosophy: We empower you to take charge of your health and well-being. You’ll have access to a wide range of medical, dental, and vision benefits, along with personalized guidance from a “Health Advocate.” We also offer other supplemental options, including 401k, legal, , and theft insurance, to ensure your financial wellness.
• Corporate Social Responsibility: Through Planet Passionate we are determined to reduce our manufacturing carbon (CO2e) emissions to as close to zero as technically possible, together with halving carbon intensity in our primary supply chain. We are very involved in our community, and you will have ample opportunities to support us in creating a better world.
• Skills Development: Given the dynamic pace of our business and a strong collaborative environment, your new role will be diverse and multifaceted – allowing you to be more versatile and develop a broader skill set.
• Mentorship and development: At Tate, we don’t believe in hierarchy, we work together as one team for one common goal. You will have access and exposure to our senior leaders and experts for learning in your role, and additionally mentorship for the future.
• Culture: We have a great team culture, highly collaborative, supportive, and social. Together we innovate, collaborate, take ownership, and strive for excellence.

Tate is an equal-opportunity employer. We encourage applications from candidates of all backgrounds and experiences.

Stay connected with us on LinkedIn for insights into life at Tate. Join us in our mission to make a difference through exceptional solutions.