PROJECT COORDINATOR - INDUSTRIAL & LOGISTICS

Job DescriptionJob Description

EMH&T is looking for a Project Coordinator to provide essential support to our project managers and engineering team for our Industrial & Logistics division located in Columbus, OH. This role is central to ensuring smooth operations, effective communications, and timely project delivery.

The Industrial & Logistics team supports rail clients, trucking facilities, warehouses, intermodal facilities, data centers, car dealerships, medical campuses, senior living facilities, and more.

Responsibilities

• Work with project engineer/manager to obtain and submit project permits, track progress, and follow up with agencies for approvals.
• Track consultant deliverables and ensure timely submissions.
• Request scope/ from consultants, prepare proposals/work orders for client submission, and manage project numbers in accounting software.
• Prepare, send, track, and finalize professional service agreements and task orders for consultants.
• Attend staff meetings, create and maintain records on work in progress, and provide progress updates against timelines and deliverables.
• Participate in project conference calls/web-conferences, document meeting minutes, and track assigned tasks.
• Track senior team members’ projects, budgets, and proposals for team-wide reference.
• Collaborate with team leaders to review sites and gather due diligence documents from municipal sources.
• Assist with project budgets and expenses.
• Assist with invoices, billing, and financial reporting.
• Provide administrative support including deliveries, ordering materials, scanning contracts, scheduling meetings, preparing meeting minutes and training sessions, gathering proposal documents, maintaining electronic filing systems, and archiving.

Desired Skills:

• Demonstrate exceptional attention to detail.
• Communicate effectively in both written and oral forms.
• Exhibit strong analytical and problem-solving skills.
• Work independently after receiving appropriate guidance.
• Collaborate effectively with team members in a supportive and cooperative environment.
• Proficiency in MS Office Suite.
• Familiarity with civil engineering process and/or permitting is a plus.

Qualifications

• Bachelor’s degree in Business Administration or a closely related field.
• At least two years of experience in project coordination, administration, or engineering support.
• Work experience, including internships or co-op experiences in a professional office setting and exposure to engineering consulting firm environment, .

Benefits

EMH&T offers a generous benefit package to all full-time employees that includes medical, dental, vision, pharmacy, medical & dependent care FSAs, paid vacation, sick and personal leaves, paid community service time off, paid parental leave, 401(k) with match, company paid life insurance, a wellness reimbursement, an employee recognition program, an employee assistance program that includes legal and identify theft services. Annually, based on yearend business results, an employee’s eligibility for a merit increase and/or bonus is reviewed taking into account the individual’s performance and contributions.

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