Accounts Payable Clerk

Job DescriptionJob Description

Accounts Payable Clerk

Position Type: Full-time/Non-exempt/Hourly

Reports to: Senior Accounts Payable Specialist

Supervisory Responsibility: None

Location: Jacksonville, FL (Corporate Headquarters)

Company Summary

Stellar Energy provides state-of-the-art solutions customers build in for optimized energy performance now; and in the preparation for the energy needs of tomorrow. In business for 25 years, we’ve delivered added energy efficiency and capacity to customers in more than 15 countries. More dispatchable power. Increased LNG production. Greater Data Center efficiency and lower costs. Hyperscale deployment at the best possible speed to first megawatt. All delivered with the lower emissions required to support our partners’ unique sustainability objectives.

Stellar Energy specializes in a wide range of engineering and manufacturing solutions within the energy sector including turbine inlet air chilling, central utility plants, district cooling, combined heat & power systems, thermal energy storage, inlet air heating, data center chilling, and inlet air chilling for LNG facilities. Additionally, our expertise extends to start-up & commissioning, system health analysis, services, and training. Our in-house team of skilled engineers and dedicated tradespeople are the reason we are the global leader in customized solutions. Stellar Energy strives to add value to today’s energy infrastructure, achieving secure, affordable, and sustainable energy that will help to create a responsible energy economy.

Summary Objective

The Accounts Payable Clerk is responsible for ensuring that all invoices and proposed payments are properly documented and approved prior to the release of funds. The AP Clerk also prepares checks for the Controller’s approval for release. Also, the AP Clerk is responsible for communicating with vendors and maintaining good relationships with them.

Essential Functions

• Reviews all invoices for appropriate documentation and approval prior to payment.
• Sends check to Controller and obtains signatures as appropriate on all accounts payable checks.
• Distributes/mails checks as required.
• Directly communicates with vendors regarding AP inquires or issues.
• Coordinates activities between the Procurement and Project Management departments to ensure that all payments are made according to contractual and PO terms.
• Applies all credit card activity to the proper account. Maintain a log of all credit card payments.
• Maintains all accounts payable reports, spreadsheets and corporate accounts payable files.
• Assists all corporate personnel as necessary.
• Assembles and processes overnight shipments to vendors.
• Assists in monthly closings.
• Prepares analysis of accounts, as required.
• Performs filing, copying.
• Scans all invoices and supporting documents into JD Edwards.
• Prepares for ISO 9001 and other audits.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

• Problem Solving/Analysis.
• Customer/Client Focus.
• Familiarity with accounting software and terminology.
• Results Driven.
• Handle multiple priorities and changing priorities.
• Flexibility

Supervisory Responsibility
This position does not have supervisory responsibilities.

Work Location

This position will work out of our Main Office in Jacksonville, FL. This position is not approved for telecommuting or working remotely.

Work Environment
Most work is performed in an office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands
While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to walk; use hands to finger, handle or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand. The employee must frequently lift or move objects up to 10 pounds and occasionally lift or move objects up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and the ability to adjust focus.

Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.

Travel
No travel is expected for this position.

Required Education and Experience.

• High School Diploma.

Education and Experience

• Experience in processing payments, including performing the two-way or three-way match for properly ensuring that payments are supported.

Work Authorization
Must be authorized to work in the USA.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Stellar Energy Americas Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to , color, , , origin, , or genetics. In addition to federal law requirements, Stellar Energy Americas Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.