Bookkeeper/Office Manager

Job DescriptionJob Description

Primary Responsibilities and Expectations:

As Bookkeeper / Office Manager, you will be expected to assume ownership of the company’s day-to-day financial and administrative operations, including but not limited to:

· Full-cycle bookkeeping and maintenance of accurate financial records using Sage 50 Accounting and Inventory Program

· Payroll processing and coordination with payroll/tax providers through the Time Clock Plus Integration with Co-Advantage (PEO service provider for payroll processing, payroll tax filing and compliance, workers’ comp administration, benefits administration to include health, 401k, etc., HR compliance, employee handbook guidance, safety program support, risk management support).

· Support cost accounting needs for manufacturing jobs. Jobs are set up by the general manager and bills of materials and final job review are provided by engineering. Labor input is automated through Time Clock Plus time keeping system, Overhead reconciled based on a annual overhead rate and final hours per job.

· Management of accounts payable and accounts receivable

o Customer file maintenance, sales tax exemption verification and maintenance of payable contact

o Monitoring and management of accounts receivable aging, monthly review with General Manager and Parts Department Manager

o Assist with customer credit card processing

o Vendor file maintenance, W-9 collection, and insurance certificate tracking

o Monitoring and management of accounts payable

· Monthly Sales Tax Reporting using the Avalara AvaTax program to process daily invoices to customers

· Bank and credit card reconciliations

· Monthly and ongoing checking account reconciliations

· Safety incident reporting to Co-Advantage (PEO Service Provider) risk manager

· Health insurance premium and benefits annual review with Cowart Insurance Group (Broker the past 25 years)

· CZM relationship support (CZM rents space until March 2033, we share some expenses and also provide fabrication and machining services for them.

o Reconcile monthly expenses invoice (includes: rent, building and lawn maintenance, utilities, property tax, etc.

o Maintain service job ledgers and provide invoices with information provided by the general manager

· Preparation of monthly financial reports (Profit & Loss, Balance Sheet, Cash Flow)

· Support of cost-control processes

· Organization and maintenance of digital and physical records

· Coordination with CPA and support during month and year-end reporting

· General oversight of office administration and operational workflow

· Miscellaneous support of Savannah Land Solutions (rental division).

o Input expenses in rent jobs set-up by Mark

o Assist in rents invoicing as needed by Mark and tracking on Rents Board in bookkeepers’ office

o Close rent jobs when complete

o SLS is in process of being sold within next 30 days, support no longer required

In this role, we expect:

· Accuracy, integrity, and confidentiality in all financial matters

· Timely completion of monthly close and reporting

· Proactive communication regarding financial issues or process improvements

· A professional and solutions-oriented approach

· Commitment to improving systems and supporting company growth

Company DescriptionSavannah Global Solutions has been in business 40 years designing, manufacturing and selling Savannah® products known globally to serve the rigorous needs of silviculture, agriculture and land development site preparation. Our products are known for innovation, durability and productivity.

Savannah Global Solutions and Savannah Land Solutions are industry leaders in high-performance land-clearing equipment, known for durable, innovative, and highly productive solutions. Our patented Savannah Rotary Rakes and Stump Pullers are used nationwide to convert timber and forested land into solar farms, agricultural operations, data centers, and large-scale commercial and residential developments.
We are a fast-growing, highly visible company with strong demand and a reputation for delivering real-world productivity gains to contractors and landowners.Company DescriptionSavannah Global Solutions has been in business 40 years designing, manufacturing and selling Savannah® products known globally to serve the rigorous needs of silviculture, agriculture and land development site preparation. Our products are known for innovation, durability and productivity. \r\n\r\nSavannah Global Solutions and Savannah Land Solutions are industry leaders in high-performance land-clearing equipment, known for durable, innovative, and highly productive solutions. Our patented Savannah Rotary Rakes and Stump Pullers are used nationwide to convert timber and forested land into solar farms, agricultural operations, data centers, and large-scale commercial and residential developments.\r\nWe are a fast-growing, highly visible company with strong demand and a reputation for delivering real-world productivity gains to contractors and landowners.